Compliance-Smart Time Tracking Systems

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It’s no secret that staying in compliance is a real headache. You may be the world’s best boss or business owner, but you probably don’t have an employment law degree. After all, compliance is a full time job!

So, what’s available to help ease the burden of compliance? For starters, good technology. Are you still recording employee hours in an excel file? Having employees sign in and out at the front desk during each lunch break? Here are some common wage and hour compliance concerns for business owners: calculating accurate overtime pay, ensuring employees take their breaks, abiding by minimum wage laws, and payroll record keeping.

Time tracking systems play a critical role in helping to comply with wage and hour laws, and can even help in reducing compensation claims! Imagine this: You’re a retail store with 15 workers on the floor. By your particular state’s law, all workers are required to take at least one break during their shift. If one employee forgets to take their break, or skips it, you’ll immediately get a notification. Are some employees staying overnight to organize new inventory? No problem – These systems are compliance smart and will not only let you know if your employees are eligible for overtime, but will also calculate it for you.

Now, these systems do require a manager’s manual review for accuracy, and you should be familiar with your state’s laws. For example, when “off the clock” tasks, communication, or assignments might be compensable.

There’s no doubt in our minds that technology can be a lifesaver, but we can’t all afford these “extra-smart” programs, complete with tablets, touch screens, card swipe systems, text messaging, mobile applications, cloud-based systems and extensive reporting features… which is where a PEO comes in.

PEOs offer extremely robust HRIS’s (Human Resource Information Systems) and can often afford today’s most effective and efficient systems – the ones that are upward of a $300,000 investment and just out of reach for the small to medium sized business owner. Through the co-employment relationship, PEOs deliver big company perks and benefits to the smaller guys, like us!

For more information on PEO benefits, including compliance and technology, contact us.

What are Source of Hire Metrics?

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One of the attractive benefits of working with a Professional Employer Organization (PEO) is recruitment assistance and new hire support. PEOs assist employers with job descriptions, employment postings, resume screening, applicant interviews and compensation structures… and when a new employee is brought on; I-9 verification, new hire forms, orientation programs and more!

PEOs certainly make the hiring process less stressful and less time consuming for the employer, but did you know that it’s technology that actually tends to be one of the greatest strengths PEOs bring forth? Technology, particularly Source of Hire Metrics, provide employers with the data they need to identify bottlenecks in the application/recruitment process and fix any existing problems that may be hindering opportunity with great candidates.

Many PEOs utilize Source of Hire Metrics as a powerful tool in the recruitment process. Source of Hire Metrics accurately capture important recruiting metrics, such as the number of candidates that click on a particular job link or advertisement, the number of applications, the source of the lead, keywords that drive candidates to your landing pages, how candidates navigate your website, and more.

Source of Hire Metrics provide employers with insight into the recruitment funnel and measure how well they are doing at converting candidates from one stage to the next. They also identify which channels aren’t working, so that employers can stop wasting recruitment or marketing dollars on particular platforms.

For an individual employer without a large HR department, or strategic PEO partnership, the cost of this specialized technology cannot often be justified. It’s too large of a financial burden, and requires time and resources to be able to review on a consistent basis. When working with a PEO though, it’s just one of the many benefits the employer can take advantage of!

To learn more about Source of Hire Metrics, and the recruitment and new hire support of a Professional Employer Organization, contact Employer Solutions Plus.